Organizers of mass sports, music, art events, various congresses, rallies, assemblies, and other events are constantly facing numerous organizational challenges. These include managing attendee and viewer flows (transport, entry, exit, lodging, catering), supply, inventory management, service, and more. For the smooth implementation of all of these processes, we are deploying state-of-the-art card or other digital systems that help organizers ensure and control all event processes, save resources and time, and provide security and convenience to participants and spectators. At the same time, modern solutions enhance the image and attractiveness of the event.
All installed systems are combined into one application that provides detailed usage reports. Also, every organizer, employee, volunteer or participant logs into their account to see the event program, schedule when and where to attend, detailed report of their arrival / departure time, attendance, purchases, inventory used, and can add to the card account.
Systems for each institution can be implemented on a need-to-know basis or all.
Systems offered for events
- Access control
- Organizers, participants and spectators enter the premises or event areas only with cards, scannable tickets or other means of identification, automated time recording, attendance recording. One system can be used for both the event itself and the premises, as well as additional, e.g. dormitories, campus, offices, etc. t.
- Parking systems
- Cards, keyboards or automatic number scanners ensure parking control and use.
- Inventory control
- Keys, multimedia, or other inventory of the event are accounted for and identified through the use of cards (or other devices) and item identifiers (plastic floppy disks, electronic pins, straps, stickers, etc.).
- Payment of goods and services
- With the help of cards or other means, organizers and participants can pay for various goods and services (in the canteen, when buying self-service snacks, vending machines, copying or other services, for parking, for events, for transport, etc.). Card accounts may be replenished in advance.
- Tickets and coupons
- Cards can become store food or other service vouchers, event tickets. Cards can be used as a transport ticket between various event facilities or for entry to the event.
Benefits to event organizers
- Security
- Only authorized persons have access to the specific premises or areas of the event. Unauthorized perons do not have access/enter the premises and/or event.
- Specific inventory and specific data can only be accessed by authorized users (less loss, clear material liability)
- There is no risk of theft or other loss of cash for various goods and services
- Saving resources
- Each employee, volunteer, or participant is promptly informed of their schedules, when and where to complete specific tasks
- Real-time visitor flows, effectively allocating resources to service the event
- Optimization of inventory (keys, multimedia, etc.), who uses what, when and when (staff no longer have to fill in logs)
- Comprehensive inventory usage analysis to make optimal decisions about inventory need and quantity
- Accounting (balances, orders, payments) for various goods and services (canteen, vending machines, copying, other small goods, parking, e-content, events) is optimized and automated. No need for cash registers, collection
- Different documents in one place: employee or participant certificate, pass card, transport ticket, discount cards, various coupons (no need to order each one separately, to produce)
- Convenience
- Details of the rights granted to each individual, the inventory used
- Opportunity to offer employees and participants various new additional services: gift vouchers, discounts
- Image
- Advanced management solutions with added benefits for attendees, visitors and viewers provide an efficient and engaging event, create a professional event management image, and guarantee event success from a resource and process management perspective
Benefits and value for employees
- Convenience
- Instead of a variety of different documents (employee certificate, pass, passcard, payment card, transportation ticket, business card, email signature) – one card or NFC phone
- All information on work schedules and precise tasks in one place
- No need to carry cash to pay for goods and services at the event, faster checkout
- One-stop-shop information on available rights, inventory used, services available, costs
- Time saving
- No need to fill in logs, sign up for inventory, etc.
- Real-time view of attendee list
- Security
- Any unauthorized use can be blocked in case of a loss
Benefits and benefits for participants
- Convenience
- Instead of a variety of different documents (employee certificate, pass, passcard, payment card, transportation ticket, business card, email signature) – one card or NFC phone
- All information on work schedules and precise tasks in one place
- No need to carry cash to pay for goods and services at the event, faster checkout
- One-stop-shop information on available rights, inventory used, services available, costs
- Security
- Any unauthorized use can be blocked in case of a loss